A SWMS from every subbie, for this job, before the work starts.
Each subcontractor uploads their safe work method statement through their own link for the job it covers. You review it and approve it or send it back with a reason, and you can see at a glance which subbies on the job have not sent one.
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Sound familiar?
The SWMS is still the one from the last job
Nobody asked for a new one, because nobody had a list of who had sent what for this site.
It turned up in the site manager’s inbox
The office never saw it, so when the principal contractor asks for every SWMS on the job, it takes a day to find them.
Work started before anyone read it
The SWMS was meant to be reviewed before the high risk work began. It arrived on the morning, and it went unread.
How the SWMS register works
- Step 1
Set up a portal for the job
Start from the Australian contractor pack, which already asks for a SWMS (up to five files), and make it required for the trades doing high risk construction work.
- Step 2
Send each subbie their link
Add the subcontractors on the job, or import them from a spreadsheet. Each one uploads their SWMS from their phone or computer, with no account and no password.
- Step 3
Review it before work starts
Approve each SWMS, or send it back with the reason, and the subbie is asked for a new version through the same link.
What you can collect with the SWMS
- Safe work method statement, up to five files
- Public liability certificate of currency
- White card for each worker
- High risk work licences
- Signed subcontract agreement
- Your site induction, step by step
One SWMS per job
A SWMS stays with the portal it was sent for, so each job has its own and an old one never stands in for a new site.
Sent back with a reason
Reject a SWMS that does not cover the work, say why, and the subbie is emailed to upload a new version through their own link.
Chased until it arrives
Subcontractors who have not sent their SWMS get reminded automatically. The Requests screen shows who still owes you one.
Asked of the right trades only
Gate the SWMS on an answer like "Will you do high risk construction work?", so the cleaners and the delivery drivers never see it.
Ready for the principal contractor
Every SWMS on the job is in one place, with who approved it and when. Reports export to CSV.
Everything else on the same link
The certificate of currency, white cards, licences and your subcontract agreement come in through the same link as the SWMS.
A$49 a month plus GST, every feature included.
100 people can be active at once, with no limit on how many you put through in a year. Colleagues who work in the account with you are A$6 a month each.
See pricingQuestions
What is a SWMS?
A safe work method statement sets out the high risk construction work to be done, the hazards and risks, and how they will be controlled. A business carrying out high risk construction work must prepare one and give it to the principal contractor.
Does WorkZerk write or check the SWMS for me?
No. The subcontractor writes their SWMS and a person on your side reviews it. WorkZerk collects it, keeps it with the job, and keeps the record of who approved it and when.
Does collecting a SWMS meet my WHS duties?
Collecting it is one part. You still need to review it, check the work is done the way it says, and review it when the work changes. Our SWMS guide covers the rest.
Do subcontractors pay anything, or need an account?
No to both. Each subbie opens a private link in the browser on their phone or computer. Only you pay for WorkZerk.
How much does it cost?
One plan at A$49 a month plus GST, with every feature. 100 people can be active at once. Try it free for 30 days, no credit card.
Why does WorkZerk cost so much less?
It does one job (paperwork, expiry dates and chasing), not HR, payroll or training. There's no sales team: we'll happily show you on a live call, but nobody follows up, there's no quote and no contract to negotiate. It's one published price: A$49 a month plus GST, with 100 active people included. Above 100 at once, each extra person is 5 cents a day while they hold a live link, so 150 subcontractors with live links all month comes to about A$124 in total. You pay for the account, never the people you onboard.
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